Baldwinsville Field Hockey Booster Club

9/19/05 Meeting Minutes

Location: Baker High School Room 2405

Attendees:  Cindy Fryer, Renee McKee, Kim Candee, Bonny McCabe, Linda Gribble, Sally Sharpe, Mike Sharpe, Tina L Solomon, Jacki Hess, Joanne O’Connor, Cheryl Andrews, Ellen Lauko, Barbara Briggs, Julie Crowell, Carrie Sayler, Mike Caselle, Jackie Caselle, Stephanie Pelcher, Shelly Clark, Martha Passamonte

Items discussed:

1) Treasurer’s Report—Kim Candee reported a balance of $6,409.04.  There is $111 in petty cash.  Money will be coming in from concessions, Program, pizza party, beer pouring, bottle drive and the 1^st clothing order.  We still have upcoming expenses for Senior Night, water bottle, Program costs and the Banquet.

2) Beer Pouring Fundraiser—50 people were called with only one person committing. If we are going to go forward with this fundraiser, more people are needed.  There were 2 people for the last game and 10 people for the first game.  Suggestions were made to send letters or e-mails to parents.  We earn $7.00 per hour per person.  A vote was taken and it was unanimous that we no longer pursue beer pouring at the Dome as a fundraiser.

3) Varsity/Junior Varsity Trip—to attend a field hockey game in Worcester, MA, Assumption vs. Mercyhurst College on October 16^th.  Two of B’ville’s former players, Tessa Vattimo and Alicia Guzzo play for Mercyhurst.  Game time is 11:00 AM.  The cost to hire a coach bus is $2000.  Two drivers are needed as the drive time is over 10 hours.  (5-5 ½ hrs each way).   We would also need a nurse on the bus. A vote was taken and it was approved that the Booster Club would pay for the cost of the bus.  Tina will look further into moving ahead with the trip.  There was some discussion as to whether we should put the Booster Club funds to different uses, such as investing into our fields or possibly buying a portable score board. The fields will be revamped over the next few years.   Also, we cannot put anything up because of the baseball outfield. A trip of this nature is good for team building and gives the players an opportunity to see the caliber of play at a college level.  This is also something that could not be done on a yearly basis.

4) Tents—Linda Gribble requested we purchase a pop up tent to use during games.  Electrical items are used and in the event it rains, there will be some shelter.  It was agreed that we would buy a staked tent with sides.  It was also agreed to buy tents for the concessions.

5) Bottle Drive—At the Pizza party sign-ups, 13 people signed up to drive.  Only 15 of the slips given to each girl were returned and 7 of those indicated they would be available to drive.  We need to encourage the girls not to go in groups of 5 or 6.  We need to cover more area and seat belts need to be worn. Juniors and Seniors cannot drive.  Players must sign in, rosters for sign in will be made.  Linda Gribble will sign in the Modified players.

6) Pictures—Ken Dwyer can provide an action shot and a team picture for $7.95.  There is also a $75 charge per game.  Steve miller already took team pictures.  Amanda Hart also takes action pictures.  The cost of 1 5x7 is $7.00.  Pictures would be posted on the Web for viewing. She also returns part of the sales back to the organization, as we are non-profit.  She will take pictures at all levels.  Kim Candee will look into this further.

7) Program—is at Kinko’s being printed and will be available for Saturday’s game (9/24). The cost will be $2.00.  The players will deliver a thank you note and a copy of the program to each business that supported the teams.  100 programs are being printed to sell, 20 to give to the businesses.

8) Website—Linda would like to see a link to maps for directions to the schools of our opposing teams from our website.  It was also noted that the automatic schedule update feature from the B’ville website is not working.

9) Clothing—Stephanie Pelcher reported that the last day to order is 9/23.  She collected the money for the back orders. A profit was made.  The left over larger sizes will be brought to the games to sell.  A t-shirt will be given to Mr. Quimby as a thank you for mowing our field twice by himself.

10) 50/50—Per Martha Passamonte, we raised $98.

11) Concessions—Sally reported that at the first game, a table and bench was used.  She would like something better.  The shed has electricity, we would need to turn it on. Tina will check on this. We may not be able to get too fancy. Suggestions were made to use coolers, buy a sheet pizza and buy a box of Joe from Dunkin’ Donuts.   Ellen Lauko will organize the JV stand and will co-ordinate with Varsity.  Programs will be sold at the concession.

12) Next Meeting—will be held on 10/3/05 at Baker, Room 2405, 6:30 PM.