Baldwinsville Field Hockey Booster Club

11/05/07 Meeting Minutes

Location: Baker High School Room 2405

Attendees: Cindy Fryer, Julie Crowell, Michelle McKenna, Raymond McKenna, Mike Caselle, Jackie Caselle, Ellen Lauko, Mark Fryer, Linda Gribble, Martha Passamonte, Caylyn Dicruttalo, Marcia Lamirande, Tina L Solomon, Melanie Calo, Rochele Clark, Noel Penafeather, Vickie Earle

Items discussed:

1) 10/01/07 Meeting Minutes—Cindy Fryer reviewed minutes from the previous meeting.

2) Treasury Report—Noel provide a statement of deposits and expenses. As of 11/05/07, there is a balance of $3,621.28 in the Treasury.

3) Programs—Mike Caselle reported that we made a profit of $824.20. We received $825.00 from ads, #300.00 from well-wishers and $82.00 from the sale of the programs. We only sold $41 programs. Mike submitted a statement of the 2007 program finances.

4) Concessions—Ellen Lauko has all receipts. Over the 9 games we earned a profit pf $581.00. Ellen bought the left over PowerAde bring the total to $595.00. She also spent $158 for pizza, turning a profit of $272.45. She still has soda and candy left at her house. The leftover candy can be put in the Senior gift bags. She has 15 cans of soda—we’ll use for the banquet.

5) 50/50—Martha Passamonte submitted a written report. We made a profit of $336.00. Tickets were sold at 2 Modified games, 2 JV games and 4 Varsity games.

6) Senior Day 10/11/07—The cost for Senior Day was $477.39. Blankets were purchased from Nami’s, flowers were purchased at Nobles, we also had a balloon arch and a cake.

7) Tax Exempt Status—To date, a total of $750 has been paid, the final payment was sent.

8) Banquet—Will be held on 11/19/07 at 6:00 PM. The room is reserved for 5:00. Tables will be set up for us. We will use the phone trees and the website to remind all players about the banquet. Last year we spent $50.00 per girl, this year will be the same per girl. This year the girls will be receiving framed pictures from Senior Day and windbreaker jackets. We’re just waiting for the screen-printing on the jackets to be done. Between Marcia and Shelley, we have enough napkins, forks, plates and cups, some soda and water. It was decided that 2 sheet cakes would be enough. The cakes will be ordered from Wegman’s, one decorated and one plain, buttercream frosting and no black trim or writing. We’ll precut the undecorated cake. Cindy Fryer will pick up the cakes. Balloons will be delivered. Shelley needs help setting up. We will also give, Julia, the Varsity team manager, a sweatshirt as a gift.

9) Coffee Pots—Shelley Clark has 2 coffee pots that she is giving to Tina.

10) Website—Marcia Lamirande suggested having Mike Caselle continue the website for a fee. There would be a need for someone from the Booster Club to funnel the information to Mike.

11) Donation—A referee, Becca Janes O’Rourke, has been diagnosed with breast cancer. She has small children and worked as a ref to earn extra money. The girls have collected $50.00 as a donation to help her out. Tina suggested that the Booster Club also make a donation. Linda Gribble made a motion that the Booster Club match what the girls have collected. Mark Fryer seconded the motion. It was suggested that a gift card be purchased from Wegman’s or possibly Super Walmart as Becca lives in Cato. Noel will purchase the gift card.

12) Coach’s Comments—Linda Gribble indicated that Modified Mom, Sue McGarry, Savannah Zohler’s mom, donated their pasta party. Tina thanked everyone and commented that she loved this season. Caylyn commented that the JV players took turns playing goalie and did a great job.

13) Indoor Field Hockey—It will be up to the players and parents to work it out.

14) Senior Game—Booster Club will purchase the T-shirts for each Senior.

15) Next meeting—1/16/08 6:30 PM, Baker High School Room 2405