Baldwinsville Field Hockey Booster Club

8/28/06 Meeting Minutes

Location: Caselle residence, 77 Chaucer Circle, Baldwinsville, NY

Attendees: Cindy Fryer, Ellen Lauko, Kim Candee, Carrie Sayler, Michelle McKenna, Julie Crowell, Martha Passamonte, Mike Caselle, Jackie Caselle, Vikki Earle, Shelly Clark, Linda Gribble, Marcia Lamirande, Melanie Calo, Tina Solomon, Jacki Hess, Joy Aukema, Caylyn Dicruttalo, Laurie Petrik, Bill Saintey, Pat Clary (Contant), Stephanie Pelcher

Items Discussed:

1) Treasurer’s Report—There is currently $7,114.81 in the account, reported by Kim Candee. The clothing bill still needs to be paid. Kim provided a detailed report prepared by Mike Candee for the years 2004, 2005 and 2006 outlining income, expenses and profit.

2) Bottle Drive—Will be held on 10/7/06. Each player will be expected to participate. If they cannot participate or if they choose to collect their own bottles, they will be required to submit $25 to the Booster Club by 10/7/06. It will be made clear that the player is responsible for participation, not the parent. Players cannot drive themselves due to district policy. Also, the number of players riding in a vehicle during the bottle drive must be limited to the number that can be accommodated by seat belts.

3) Pizza Party—Will be held on 9/12/06 at 5:30 PM (after practice) in the Baker cafeteria. Forms will be passed out to the players on Tuesday 95/06 to be returned 9/8/06. The cost will be $2.00 per person, with a cap of $10.00 per family. Players will not be charged. Last year the pizza was purchased at Sal’s, 15 pizzas with a cost of $225.00. It was also suggested that water be offered along with soda.

4) Programs—MikeCaselle indicated that volunteers at all levels are needed to sell the programs at the games. Well-wisher ad requests will be given to the Coaches to hand out to the players, to be returned by 9/8. Business ads also need to be returned by 9/8. Requests for ads for the 2006 program were sent to those businesses that participated last year. $275 has been raised so far. Mailings were sent to local business last year resulting in very little response. Mike also indicated that he needs help in getting advertising. He passed out a copy of the letter sent to businesses and suggested that anyone with a connection to a business may possibly be able to get some support for the program. Last year, McDonalds on Downer Street declined to place an ad in the program, but offered the proceeds of their jukebox for a month. McDonalds needs to be contacted for this year. The program will be set up the same as last year, content wise.

5) Team Pictures—Steve Miller will be taking Varsity and JV team pictures on Friday, 9/1. Steve Miller will contact Linda Gribble for the Modified team picture. Modified practice begins on Friday, 9/1/06. Mike Caselle is planning on taking individual varsity player pictures also on 9/1. He will also take a separate picture of the team captains and of the Seniors. If Mike is not able to take the pictures, Carrie Sayler offered to be the backup. Michelle McKenna agreed to take pictures of the JV team for the year-end video. Modified pictures will also be needed. An announcement will be made at the pizza party. The person who makes the roster cards is also coming on Friday 9/1.

6) Clothing—Stephanie Pelcher reported that clothing orders are in, projecting a profit of $300. Another order will be placed, order deadline 9/15/06. There are still some items left over from the initial order. It was suggested that they be sold at the concessions at the games.

7) 50/50—Martha Passamonte indicated that a JV parent is needed to sell tickets at the JV games. Mary Varga was suggested as a possible candidate. Martha will contact JV parents.

8) Concessions—Ellen Lauko and Shelley Clark have huge tubs of paper products from Bonny McCabe. We will not be selling hot dogs because we do not have a grill. The grill used in past years belongs to a player who has since graduated. It was suggested that maybe the Booster Club purchase a grill. Ellen will call Bonny to check on sales in the past to determine if it is worth purchasing a grill. We also need a table. Pat Clary offered the use of a table for the season. It can be locked in the shed when not being used. A vote was taken and it was decided that the Booster Club purchase a grill and a table. Ellen will shop around for the grill and table and give receipts to Kim. Volunteers are also needed to man the concessions. Volunteer sign up sheets will be set out at the pizza party.

9) Yearbook—Vikki Earle is heading this project and would like the pictures of the Seniors early. She will provide Tina with a form that the Seniors need to complete for the yearbook. Renee McKee will have the yearbook printed.

10) Senior Day—will be held on Saturday, October 14, 2006, 3:30 PM game against Liverpool.

11) Senior Game—will be held on November 6, 2006, 6:00 PM at Liverpool. The Booster Club will pay for the Seniors to participate. Tina will get the exact cost.

12) Banquet—will be held either November 7,2006 or November 8, 2006.

13) William Smith Trip Update—August 25,2006—Tina indicated that it was a good day. It was a good opportunity for the Baldwinsville players to watch a college level practice and to see how the players are always on the move. There was no charge for our players to practice on turf at William Smith. They only requested a $100 donation.

14) Next meeting—9/20/06, Baker High School, Room 2405, 6:00 PM.